Administrative Assistant
Pay Rate: $25 per hour
Location: EVERETT WA 98204 (100% on-site)
Duration: 3 months (possible extensions)
We are seeking a detail-oriented and organized individual to provide administrative support to our client's Safety, Security, and Sustainability department. The successful candidate will be responsible for researching and compiling data, preparing purchase documents, facilitating processes, and organizing records and files. Additionally, the role involves assisting with various projects and ensuring the smooth operation of administrative tasks.
Essential Duties:
Process Infractions: Investigate and identify drivers tagged by red light cameras for community transit vehicle violations and file responsive paperwork with the court.
Process Invoices: Verify receipt, process paperwork, audit invoices, and send monthly reports.
Credit Card / P Card Reconciliation: Ensure accurate reconciliation of credit card transactions.
Correspondence and Reports: Gather information, write copy, edit, prepare for publication, and oversee distribution.
Data Compilation: Research and compile data, statistics, and samples for review and evaluation; prepare and publish regular reports.
Travel Arrangements: Make travel reservations for department employees, confirm final arrangements, and arrange for travel advances.
Purchasing Management: Manage purchasing requests, process purchase orders (creating, requesting, submitting), and prepare purchase documents.
Minimum Qualifications:
Proficient in Microsoft Office applications.
2 years of administrative experience, preferably with a Washington state government agency.
Professional demeanor.
Excellent communication skills.