W2 Contract-to-Hire (Onsite)
About the Role: This role blends reception, event planning, administrative, and facility responsibilities. Our team is small but highly collaborative, ensuring smooth operations through overlapping roles.
Requirements:
- Strong computer skills, particularly in Microsoft Office or similar software
- College degree
- Minimum 6 years of relevant experience
Key Responsibilities:
Reception Duties:
- Provide consistent front desk coverage, welcoming visitors and notifying staff of arrivals.
- Act as the face and voice of the office, posting announcements and fostering engagement.
- Ensure security by managing visitor sign-ins and issuing badges.
- Collaborate with security personnel for building safety.
Event Coordination:
- Organize bi-weekly site meals for 100+ attendees, both on-site and remotely.
- Coordinate meeting and site activities, including managing the Conference Experience (ACE) space.
- Assist with quarterly metric tracking and event planning.
Administrative Support:
- Offer concierge-level assistance, setting up rooms and furniture for meetings and events.
- Facilitate departmental purchases, payments, and expenditure tracking.
- Communicate with employees regarding site-specific issues, events, and activities.
Customer and Employee Support:
- Manage digital communication with on-site employees.
- Handle purchases and expense reports for site expenses.
- Serve as the point of contact in emergencies, coordinating with Workplace staff.
Technology Utilization:
- Create and update web pages, SharePoint pages, and other electronic communications.
- Utilize Microsoft Office suite for coordination, communication, and organization.
About You: You are a multi-faceted, self-motivated individual with a passion for providing exceptional customer service. As the first point of contact for visitors and employees, you prioritize customer satisfaction and uphold safety and security standards.